The project schedule, in the calendar the office runs on
If the office lives in Outlook, the schedule should be there too. Subscribe once and jobs, inspections, deliveries and task due dates appear next to the meetings, without anyone re-keying dates between two systems.
- Direction
- One-way, BuildersBridge to Outlook
- What appears
- Scheduled work, inspections, deliveries, task due dates
- Window
- 30 days back, 180 days forward
- Works with
- Outlook on the web, Microsoft 365, Outlook.com
- Plans
- Every plan, no extra charge
- Setup
- Dashboard → Settings → Integrations
Subscribing in Outlook on the web
Copy the feed address from Dashboard → Settings → Integrations. In Outlook on the web open the calendar, choose Add calendar → Subscribe from web, paste the address, give it a name and a colour, then import.
Doing it on the web rather than in the desktop client is worth the extra minute: the subscription then belongs to the mailbox, so it follows the person to the desktop app, the phone and any other machine they sign in on.
Give it a colour that means something
Outlook lets you colour a subscribed calendar independently, and on a shared office calendar that is the difference between a useful overlay and visual noise. Pick one colour for site work and keep it consistent across the people who subscribe.
The feed carries the project name in each entry, so an event reads as the job rather than as an unlabelled block — which is what makes it safe to overlay on a calendar that is already busy with meetings.
It is one-way, and Outlook refreshes on its own clock
Changes flow from BuildersBridge into Outlook. An edit made in Outlook affects only that copy and will be replaced on the next refresh, because the schedule your crew works from is the one that should win.
Microsoft decides how often it polls a subscribed internet calendar, and that interval is typically hours rather than minutes. Plan around it: the calendar is for the week ahead, not for the change you made ten minutes ago.
Sharing it across the office
The feed is per organisation, and anyone with the address can subscribe. Because the address is the credential — a 256-bit token in the URL, no Microsoft account connected and no permission to grant — send it the way you would send a password rather than pasting it into a shared channel.
Rotating or disabling the token in Settings kills the old address immediately, which is the remedy if it ends up somewhere open.
Questions
- Does this work with Microsoft 365?
- Yes. Subscribe in Outlook on the web and the calendar belongs to the mailbox, so it follows the user to the desktop client and the mobile app.
- How often does Outlook refresh it?
- Microsoft controls the polling interval for subscribed internet calendars and it is generally hours rather than minutes. The feed itself caches for five minutes, so the delay you see is almost always Outlook's schedule.
- Can the office edit the schedule from Outlook?
- No. The subscription is read-only. Schedule changes are made in BuildersBridge, which is what keeps one version authoritative.
- Is there a Microsoft account connection to approve?
- No. It is a subscribed internet calendar, so there is no OAuth step and no permissions granted to BuildersBridge. The trade is that the feed address itself is the credential.
Connect it on any plan
Calendar feeds, Zapier and webhooks are included on every plan — no add-on, no integration fee.