Invoices that know which job they belong to
Bill a deposit up front, progress claims as the work completes, and a final invoice at the end — each one raised against the project, with the province's tax applied and every partial payment recorded against the balance.
The problem
Invoicing from a generic accounting tool detaches the money from the job. The invoice knows a client and a total; it does not know the budget it is billing against, the province whose tax applies, or how much holdback is still being carried. Reconciling that at month end is guesswork with a deadline.
How BuildersBridge solves it
Deposit, progress and final
Three invoice kinds, because construction does not bill in one shot. Each one is raised against the project so the billing history reads as a sequence rather than a pile of documents.
Tax by province, applied once
Set the job's province and GST, HST or PST is applied at the right rate — 5% in Alberta, 13% in Ontario, GST plus PST where both apply. US jobs bill in USD with state sales tax.
Partial payments, not just paid or unpaid
An invoice can sit at partial with the amount received recorded against it, so a client who paid half is not filed the same way as one who paid nothing.
You can see when it was opened
Invoices sent to the client portal move to viewed when the client actually opens them, which is a more useful thing to know before chasing than the send date.
Frequently asked questions
- What is construction invoicing software?
- Billing built around a project rather than a customer: deposit, progress and final invoices raised against the job, with the contract's tax jurisdiction applied and payments tracked against the budget the work was quoted from.
- Does it handle progress billing?
- Yes. Progress is the default invoice kind, billed against the job as work completes, with previous invoicing on the same project visible so the running total is never in question.
- How is sales tax handled?
- By the job's province in Canada — GST, HST or PST at the correct rate — and by state sales tax for US work. The rate comes from the province set on the project, so it is applied once rather than looked up per invoice.
- Can clients pay online?
- Not yet. Online payments are on the public roadmap and are not live, so invoices are issued and payments recorded as they arrive. We would rather say that than imply a capability you would find missing on day one.
- What about holdback?
- Holdback is carried per project rather than netted silently off a total, so the amount still owed to you stays visible until the statutory period has run and it is released on a later invoice.
See construction invoicing software done right
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